Ïã¸ÛÁùºÏ²Ê×ÊÁÏ

(non-Ïã¸ÛÁùºÏ²Ê×ÊÁÏ requests)

The purpose of the Reimbursement of Costs (Associated with the Use of Ïã¸ÛÁùºÏ²Ê×ÊÁÏ Facilities and Grounds by Non-Ïã¸ÛÁùºÏ²Ê×ÊÁÏ Related Organizations) policy is to ensure the University is made whole for all expenses associated with supporting non-Ïã¸ÛÁùºÏ²Ê×ÊÁÏ requests on University facilities and grounds.

1. Sponsoring Individual - Responsible for:

   • Contacting AVP for Facilities Management and Construction for approval for space/activity

   • Submitting a work order via the work order system (odu.edu/maintenance)

     to have costs estimated. Required information includes:

     • Date(s)

     • Start time(s) / End time(s)

     • Location

     • Estimated number of individuals

     • Other requirements

   • Ensuring payment (check, made out to Ïã¸ÛÁùºÏ²Ê×ÊÁÏ) is made,

     to Facilities, in advance, for use of space. Other charges may apply to

     cover damages, support above what was forecasted, etc.

   • Acting as liaison between outside group and the rest of the University

2. Facilities - Responsible for:

   • Costs associated with utilities, Housekeeping, Grounds support, other

     types of support will be estimated

   • Provide required support for event

(Ïã¸ÛÁùºÏ²Ê×ÊÁÏ internal requests)

Charges incurred by a requesting department for chargeable Facilities Management services are billed to the department's budget code via Interdepartmental Transfer (IDT).

The form is managed by the University .